Position Overview

The Administrative Assistant will provide vital operational and executive support across the organization, ensuring smooth day-to-day functionality while freeing up team members to focus on high-impact work. This role includes traditional administrative responsibilities, project coordination, and direct executive support for Danger Boat co-founder Tane Danger. The ideal candidate will be an organized, resourceful professional who thrives in a fast-paced, creative environment

Key Responsibilities

1. Executive & Leadership Support for co-founder Tane Danger

• Manage Tane's email inbox: prioritize, filter, draft replies, track follow-ups, and keep folders organized

• Handle scheduling, reminders, and task delegation tied to email correspondence

• Attend client and internal meetings on Tane's behalf; take clear notes, archive meeting content, and ensure follow-up items are assigned appropriately

• Prepare, proof, and finalize correspondence, reports, and other documents

2. Organization-Wide Administrative Support

• Provide administrative assistance to other team members as needed

• Maintain internal records, filing systems, shared drives, and document templates

• Prepare materials for meetings, workshops, and reports

• Monitor deadlines and support internal team accountability

3. Office Operations

• Coordinate daily operational activities and serve as the hub for organizational logistics

• Liaise with vendors, review invoices, and ensure timely payments

• Assist with technology, supplies, equipment, and facilities coordination

• Process reimbursements, invoices, and financial documentation

4. Meeting Coordination & Communication

• Schedule internal and external meetings, including coordination of agendas, locations, technology, and catering as needed

• Create and distribute notes, track action items, and ensure follow-ups are completed

• Develop and support All-Staff meeting materials and communications

Qualifications and Skills

Required:

• 3+ years of experience as executive assistant, office manager, or high level office administrator role

• High School Degree

• Skilled in Microsoft Office Suite

• Exceptional organization, attention to detail, and time-management skills.

• Strong interpersonal and communication skills; ability to engage effectively with clients, staff, contractors, and external parties.

• Professional presence and discretion when handling sensitive or confidential information.

• Commitment to Danger Boat’s values of authenticity, curiosity, collaboration, impact, integrity, and optimism.

Preferred:

• 5+ years of experience in program coordination

• Bachelor's Degree

• Experience working in a B2B industry

• Familiarity with project management or CRM tools

Why should I apply?

You’ll work at a boundary-pushing arts organization known for using humor and civic dialogue to bring people together. This is a chance to collaborate with a fun team, and grow your career while making an impact. With competitive compensation, benefits, and the opportunity to work with a passionate team, you’ll be part of an organization that values professionalism, sustaining creativity through business, empowering change through the arts and joyful engagement. If you’re looking to make a difference in the arts and cultural sector, this is your chance to shine!

• Flexible working hours and the ability to telecommute. (Must attend some in person events)

• Retirement plan with employer match after 6 months of service.

• $1,000 yearly budget to spend on professional development opportunities.

• $3,000 yearly stipend towards health care costs.

• Profit sharing of net profits of the business after 1 year of service.

• An opportunity to contribute to meaningful, creative productions in a collaborative environment.

• A chance to grow professionally while making an impact in the arts and cultural sector.

Danger Boat Productions LLC is an inclusive employer and welcomes candidates from all backgrounds to apply. We are committed to fostering a diverse and equitable workplace.

Applicants must submit a resume and cover letter to brandon@dangerboat.net be considered for this position. Please include "Administrative Assistant” in the subject line.

www.dangerboat.net